EPFO processes over 25 lakh claim requests every month. If you're an employee or employer dealing with EPF, chances are you've submitted one form or another on the EPFO portal.
Among the many EPF form online, Form 10C, Form 19, and Form 5a under PF stand out as the most used for employee claims and employer compliance. Knowing how to properly use these forms, especially with a Digital Signature Certificate (DSC), ensures a smooth process and avoids common errors that could delay your claim or cause issues during compliance.
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DSC for EPF: Forms You Need to Know
1. Form 5A: Establishment Registration
2. Form 10C: Pension Fund Withdrawal or Settlement
3. Form 19: Final PF Settlement
4. Form 31: Advance Withdrawal Form
5. Form 2: Nomination Form
6. Form 11: New Member Declaration
7. Form 12B: Transfer of PF
8. Form 6A: Return of Contributions
9. Form 13: Transfer of Pension
10. Form 20: Application for PF Refund
11. Form 7: Employer Contribution Details
12. Form 3A: Contribution History
13. Form 14: Employee Pension Fund Contribution
14. Form 12: Withdrawal from EPF for Leave Encashment
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DSC in Form 10C, Form 19, and Form 5A
Employees and employers use Form 10C, Form 19, and Form 5A the most. These forms handle key tasks like PF settlements, pension withdrawals, and establishment registrations. To avoid delays or errors, users must sign them with a valid Digital Signature (DSC). Using a DSC ensures fast, secure, and accurate processing of every EPF form online.
1. DSC for EPF Form 10C
What is Form 10C under PF?
EPF Form 10C is a crucial form used by employees under the Employees' Pension Scheme (EPS). It is primarily used when an employee wishes to apply for the settlement of their pension fund under certain conditions.
This form comes into play when an employee is not eligible for monthly pension benefits (such as when they have not completed the minimum required service period for a pension) but still wishes to withdraw the accumulated pension fund.
EPF Form 10C in EPFO allows employees to:
- Claim pension fund settlement when they exit a job and are not eligible for a pension due to insufficient years of service.
- Transfer pension funds accumulated in the EPS to another account, in case of a job change.
- Apply for a refund of the employer's and employee's contributions to the pension scheme.
Eligibility Criteria for Form 10C:
There is a particular eligibility criteria which you need to pass for filing Form 10C in EPFO.
- Employees who have worked more than 6 months but less than 10 years in an EPFO-registered organization.
- Employees who are not eligible for a monthly pension but want to withdraw their pension contribution.
- Employees who are looking to transfer pension benefits to a new EPFO account can do it through this EPF form online.
How to Fill Form 10C Online?
- Go to the EPF Member Portal
- Enter your UAN (Universal Account Number) and password.
- To confirm your bank details, type in the last 4 digits of your bank account number and hit “Verify.”
- A box called the “Certificate of Undertaking” will appear. Read it and accept the terms to move forward.
- Pick the type of claim you want to make. In this case, select “Only Pension Withdrawal (Form 10C).”
- Fill in your complete address and request an OTP by clicking “Get Aadhaar OTP.”
- Enter the OTP sent to your Aadhaar-linked mobile number. Then click on “Validate OTP and Submit Claim Form.”
2. DSC for EPF Form 19
What is Form 19 under PF?
EPF Form 19 is an important document used by employees to withdraw the full balance from their Provident Fund (PF) account under the Employees' Provident Fund (EPF) scheme.
This form is typically used when an employee leaves their job or retires and wants to claim the entire PF balance, including both the employee's and employer's contributions.
EPF Form 19 in EPFO allows employees to:
- PF Final Settlement: It allows employees to request the withdrawal of their PF balance through this EPF form online, after leaving a job, whether voluntarily or due to retirement.
- Complete Fund Withdrawal: Employees can claim the total amount accumulated in their EPF account, including interest, using this EPF form online.
Eligibility Criteria for Form 19:
- Employees who have resigned, retired, or been terminated from employment.
- Employees who have completed more than 2 months of unemployment after leaving the job.
- Members who are not employed in any EPFO-covered job currently.
How to Fill Form 19 Online?
- Go to the official EPFO portal.
- Enter your login credentials like UAN (Universal Account Number) and password.
- Click on the ‘Online Services' tab and select the form that you want to submit. In this case, Form 19.
- After that, you need to fill in all the details like: Name, Phone number, Father's Name or Husband's name, KYC, and DOB.
- Put in the last 4 digits of your bank account number and hit the ‘Verify' button.
- Next, fill in details like DOE EPF, DOE EPS, and mention the reason for leaving your job.
- You'll now see a Certificate of Undertaking pop-up. Go through it and accept the terms to continue.
- Select ‘Only PF Withdrawal Form 19' under the section ‘I want to Apply for'.
- Enter your complete address and hit the ‘Get Adhaar OTP button'.
- Enter the OTP that is sent to your mobile number and click on ‘Submit'.
3. DSC for EPF Form 5A
What is Form 5A under PF?
EPF Form 5a is used by employers to register their establishment with the Employees' Provident Fund Organization (EPFO) or to update details related to their company, such as the name of the manager, occupier, directors, partners, etc.
It helps EPFO identify who is responsible for compliance in a company and ensures the correct people are associated with the establishment.
EPF Form 5A in EPFO allows employers to:
- Register their establishment with the EPFO for the first time with the help of this EPF form online.
- Declare the name and details of owners,
DSC partners, or directors responsible for EPF compliance.
- Update management changes, such as when there's a new owner, CEO, or authorized signatory.
Eligibility Criteria for Form 5A:
- Employees who have resigned, retired, or been terminated from employment.
- Employees who have completed more than 2 months of unemployment after leaving the job.
- Members who are not employed in any EPFO-covered job currently.
How to Fill Form 5A Online?
- Visit the EPFO Employer Portal at https://unifiedportal-emp.epfindia.gov.in/epfo/ and log in using your Employer Username and Password.
- Go to the "Establishment" tab and select "Form 5A – Ownership Details."
- Enter the establishment details such as company name, address, establishment ID, and type of ownership (proprietorship, partnership, private limited, etc.).
- Fill in the details of individuals responsible for managing the organization. This includes their name, designation, address, date of appointment, father's name, and PAN or Aadhaar number.
- Use the Digital Signature Certificate (DSC) of the authorized signatory to verify the form.
- After successful DSC validation, click “Submit” to complete the filing. A confirmation message will appear on the screen.
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What Do You Need For Filing EPF form online?
UAN (Universal Account Number) – Must be active and linked to your PF account
KYC Compliance – Aadhaar, PAN, and Bank Account must be verified
Registered Mobile Number – Linked with Aadhaar and UAN
Updated Employer Records – Exit details (for employees), authorized signatory info (for employers)
Active Class 3 Digital Signature Certificate (DSC) – For employer/authorized signatory to fill out the forms with the use of DSC in Form 10C, Form 19, and Form 5A.
Java & DSC Utility Installed – For successful DSC verification on the EPFO portal
How to register DSC on EPFO portal?
Follow these steps to register your
DSC for EPF portal easily. After your DSC is registered on the EPFO portal, you can easily fill out all the forms with DSC in Form 10C, Form 5A and Form 19 in EPFO.
Log in to the EPFO Employer Portal
- Go to the official site of EPFO
- Enter your Employer ID and password
Go to DSC Registration
- After logging, go to the ‘Establishment' section
- Click on ‘DSC / e-Sign'
Enter Authorized Signatory Details
- Enter the signatory's name, designation, mobile number and type of registration as per DSC token
Run Java Utility
- A pop-up will show saying, “Do you want to run this application?”
- Allow the Java applet to run. Click on the “Run” button.
Select the DSC
- A pop-up will show available DSCs
- Select the correct signatory DSC and click ‘Register'
Confirmation
- A success message will appear. Now you will be able to fill out any EPF form online easily.
Why Capricorn CA is the Best to Buy Digital Signature?
When it comes to filing important forms like Form 10C, Form 19, and Form 5A on the EPFO portal, choosing the right Digital Signature Certificate (DSC) is crucial. Capricorn CA stands out as a trusted, government-recognized provider that makes the entire process smooth, fast, and fully compliant.
Capricorn CA isn't just another digital signature provider, it's a Government-authorized Certifying Authority, licensed under the IT Act, 2000 by the Controller of Certifying Authorities (CCA), India. That means every DSC you get from Capricorn carries legal validity, nationwide trust, and portal-wide acceptance.
Conclusion
Whether you're applying for a pension withdrawal with Form 10C, claiming your Provident Fund through Form 19, or registering your organization with Form 5A, one thing is certain: your EPFO experience becomes faster and safer when you use a Digital Signature Certificate for EPF. This means you can easily fill out any EPF form online. So, if you're looking for a reliable, government-recognized DSC provider, Capricorn CA is your go-to choice.