How to Apply for Digital Signature? New & Renew

Applying for a Digital Signature Certificate (DSC) has become fast, simple, and completely online. You can either get a new certificate or renew an existing one before it expires, ensuring uninterrupted access to online services. In this guide, we'll walk you through the complete process for both new applications and renewals, along with eligibility, required documents, benefits, and tips to avoid common mistakes.

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Who Regulates DSCs in India?

-> Controller of Certifying Authorities (CCA) under the Ministry of Electronics & IT.

-> Grants licenses to Certifying Authorities.

-> Ensures compliance with IT Act, 2000 and PKI standards.

Apply for a Digital Signature

Choose a Certifying Authority (CA):
Select a licensed CA such as Capricorn CA.

Select the Type of DSC:
Depending on your need: Class 3 DSC for GST, MCA, ROC filings, or DGFT DSC for import/export businesses.

Complete the Application Form:
Fill in your details such as name, PAN, Aadhaar, email, and mobile number.

Upload Required Documents:
Provide identity proof, address proof, and, for organizations, business registration documents.

Complete KYC Verification:
Verification can be done via video recording, OTP, or biometric process.

Make Payment:
Pay the applicable fees online.

Download and Install the DSC:
After approval, your DSC will be issued. You can download it or use it through a USB token (dongle).

Who Can Apply for a DSC?

Individuals – For GST, Income Tax filing, PF, and MCA submissions.

Organizations / Companies – For ROC filings, MCA forms, e-tenders, and contracts.

Foreign Nationals & NRIs – Can also apply using notarized or apostilled documents.

Documents Required

Identity Proof – PAN Card, Passport.

Address Proof – Aadhaar, Driving License, Voter ID.

Business Proof (for companies) – Certificate of Incorporation, GST Certificate, Board Resolution.

Validity & Renewal

-> A DSC is generally valid for 1, 2, or 3 years.
-> DSC Renewal can be done online before expiry.

Cost of a Digital Signature

-> The cost of applying for a DSC varies depending on:
-> The Certifying Authority (CA) you choose.

How Long Does It Take to Get a DSC?

-> The process is completely online.
-> With proper documents and KYC, DSC approval can be done in 10-30 minutes.
-> Delivery of a USB token may take 1–3 working days (if applicable).

Difference Between DSC & Aadhaar eSign

-> DSC – Requires Certifying Authority approval, stored in a USB token, valid for multiple uses across platforms.

-> Aadhaar eSign – One-time electronic authentication using Aadhaar OTP; limited use and not valid for all filings.

How to Check the Validity of a DSC

-> Insert the DSC token into your system.

-> Go to “Certificate Details” in your DSC utility software.

-> Check Issue Date & Expiry Date.

Difference Between Individual DSC & Organizational DSC

-> Individual DSC – Issued in the name of a single person for GST, IT returns, MCA filings.

-> Organizational DSC – Issued in the name of a company/firm with authorized signatory details.

Penalties for Misuse of DSC

-> Misuse or impersonation with DSC can attract penalties under Section 66C & 66D of the IT Act, 2000.

-> Offenders may face up to 3 years imprisonment and fines up to ₹1 lakh.

Step-by-Step Video KYC

-> Click the verification link sent by CA.

-> Allow camera & microphone access.

-> Hold your original ID proof in hand.

-> Read the displayed OTP/digits aloud.

-> Submit video

How to Check DSC Status Online

Capricorn CA offers Track DSC tool - click here - https://www.certificate.digital/track-dsc-status/

Steps:

-> Enter Order ID
-> Enter Pin Code
-> Enter Mobile no.
-> Click on Submit

In Summary:

Applying for a Digital Signature is a simple process—choose a CA, complete the online form, submit KYC documents, pay fees, and download your DSC. It ensures security, legal validity, and convenience in all your digital transactions.